Job Purpose:

Responsible and accountable for the effective conduct of the internal audit programme of the Guyana Post Office Corporation, and for providing independent analysis and appraisals of the financial and operational components of the Corporation.

ACCOUNTABILITIES:

• ADVISES Management on the adequacy or otherwise of the Internal Control System to protect the Corporation from risk
• DEFINES the audit scope, identifies important auditing and accounting areas based on size, sensitivity, or difficulty, and develops strategies to cope with problem areas.
• MAINTAINS contact with Senior Managers/Area Managers of GPOC to understand their operations and to help with early recognition of auditing and accounting problems, and on current developments and changes in their operational areas.
• ACTS as an independent evaluator of control functions to assist Management/Area Managers/Chief Postmasters, Senior Postmasters, and Postmasters in carrying out their functions effectively
• REVIEWS processes to ensure conformity with approvals given and standard procedures.
• CONDUCTS surprise financial checks, special investigations to uncover and prevent errors and fraud
• MAINTAINS a system that will improve the overall internal control mechanism and provide assistance to the external auditor
• EVALUATES and tests control systems and provides recommendations to management to improve these systems
• PREPARES monthly inspectorate/audit reports
• ADVISES the Postmaster General on audits and internal control matters
• SUPERVISES audits and reviews audit reports provided by junior auditors
• CONDUCTS field visits and reports on the level of compliance with regulatory procedures and processes.
• PARTICIPATES in the direction, planning, and administration of GPOC and in discussing and deciding on important matters concerning work programmes and professional matters.
• PARTICIPATES in financial management and administrative aspects of formal programme review and
• REVIEWS and evaluate the Management Information System to ensure that it is defined and includes the necessary controls.
• MAINTAINS appropriate records, including a diary relating to the audits and submission or inspection regulations in any of the Departments.
• BRINGS to the attention of the PMG any discrepancies and non-compliance with regulations in any of the Departments.
• VERIFIES or assists in the verification of assets.
• COLLABORATES with the Audit Office in the conduct of audits or investigations on identified areas of concern.
• Any other work-related duties assigned

SKILLS/ COMPETENCIES:

• Excellent Interpersonal, Communications, and Presentation skills
• High level of initiative, drive and independence
• Proficiency in computer applications, such as Microsoft Word, Excel, and Access
• Willingness to travel throughout Guyana.
• High level of responsibility
• Result-oriented

EXPERIENCE/ JOB KNOWLEDGE

• EDUCATION: University First Degree in Accounting or Professional Accreditation in Auditing/Accounting, plus a minimum of five (5) years’ experience at a Professional level.
• EXPERIENCE/ JOB KNOWLEDGE Professional requiring in excess of five (5) years in practice of skills acquired through formal courses of study, on-the-job training and considerable practical experience. Comprehensive, intensive practical knowledge and skills in applying knowledge to difficult and complex work assignments.
• TECHNICAL/ PROFESSIONAL: Extensive knowledge of complex processes, techniques, and practices. Work requires knowledge of; planning, monitoring, and evaluation methods and technical directives, including marketing and research processes. The employee must also use judgment and ingenuity in developing applications for specific areas of work. Organises audit team to conduct routine and special investigations; coordinates examination and analysis of records. Leads the presentation of operational reports.
• PROBLEM SOLVING /DECISION MAKING: Assesses and reviews subordinates’ performances in annual and other staff reports, and signs and countersigns such reports; maintains discipline and settles grievances within Department and Post Offices.
• INTERPERSONAL: The Interpersonal relationships at this level are with high-ranking officials both internal and external to GPOC, in structured or unstructured settings, as well as with clients and staff. Considerable persuasive ability or tact may be required to handle the contacts.
• RESPONSIBILITY FOR MATERIALS, CASH, ETC. Responsible and accountable for the effective conduct of the internal audit programme of the GPOC and for providing independent analysis and appraisals of the financial and operational components of the organisation.
• PROCEDURES/ REGULATIONS/ COMPLIANCE: Requires comprehensive knowledge and application of related laws, operating policies, rules, and technical procedures, and the ability to interpret same in situations of both a recurring and non-recurring nature; in normal and unique situations to provide technical advice and opinions. Constant analysis of complex, multifaceted, high-impact information and data is required to make financial and administrative decisions, as well as to coordinate and direct staff activity.
• TEAMWORK: The Team works within the scope of the overall objectives set and resources available within given time frames.
• WORKING ENVIRONMENT/ SAFETY OF OTHERS Generally works indoors, and in a congenial team environment. May be required to work under pressure to meet deadlines in special cases.

KEY PERFORMANCE INDICATORS

• KPI 1: Conduct surprise financial checks, special investigations to uncover and prevent
• errors and fraud
• KPI 2: Evaluate and test control systems and provide recommendations to management to
• improve these systems
• KPI 3: Submission of monthly and inspectorate/audit reports